Company Secretarial Services in the UAE

UAE Share Transfer

In the UAE, company shares, though owned by the company itself, can be transferred for various reasons such as exchange for goods or services, cash transactions, debt settlements, or even as gifts to family members. However, there are regulatory limits on such transfers, necessitating careful review of the shareholders’ agreement and articles of association before proceeding. To effect a share transfer, an application form must be completed, and relevant documents such as the buyer’s Emirates ID or corporate trading license submitted to authorities like the Department of Economic Development UAE.

Manager Change

When replacing a manager in a Limited Liability Company (LLC), it’s essential to adhere to the company’s Memorandum of Association (MOA) guidelines. If the LLC includes foreign shareholders, a resolution must be passed by them first. The new manager’s appointment must be documented and legalized as per UAE regulations, including updates to relevant databases and notifications to entities like the Dubai municipality and the company’s bank.

Notary Service

Notaries in the UAE play a crucial role beyond attesting signatures—they serve as impartial witnesses, administer oaths, certify documents, and validate the identities of all parties involved. They do not, however, examine witnesses under oath or advise on legal matters. Becoming a notary in the UAE requires specific qualifications including a university degree, proficiency in Arabic and English, and character testimonials, followed by appointment through the Ministry of Justice or Ministry of Foreign Affairs.

Director Substitution

Directors of companies in the UAE bear legal responsibilities for compliance with local regulations. The process to substitute a director involves filing an application with the UAE Ministry of Commerce, obtaining approval from the Ministry of Justice, and notifying relevant authorities with documents such as a resolution stating the intent to change officers, a legalized certificate of incumbency, passport copies, proof of address, and other required attestations.

UAE Attestation

Attesting documents in the UAE is essential for legal validity, especially for transactions involving international implications. Attestation processes vary based on document type, with commercial document attestation crucial for activities like property sales, dissolution of partnerships, opening bank accounts, or establishing companies. Successful attestation ensures that documents are recognized as legally binding within the UAE and abroad.

No Objection Certificate (NOC) UAE

A No Objection Certificate (NOC) is a formal document affirming an entity’s non-objection to specified activities or transactions. It is required for various purposes including obtaining a UAE driving license, making business changes, or lifting employment restrictions. The NOC must be issued in both English and Arabic by the employer or sponsor, voluntarily and freely, to support the applicant’s intentions.

Power of Attorney Attestation

Attesting a Power of Attorney (POA) involves a rigorous process beginning with local Chamber of Commerce validation, followed by Ministry of External Affairs (MEA) endorsement from the issuing country, and concluding with embassy attestation in the UAE. A POA grants legal authority to manage affairs on behalf of the grantor and is crucial for handling legal matters when the grantor is absent or unable to act.

UAE Residency Visa

Securing a UAE Residency Visa is essential for non-UAE and GCC residents intending to reside lawfully in the UAE. Typically sponsored by employers, the visa facilitates various activities such as obtaining a driver’s license, acquiring property, or opening a bank account. The process includes obtaining an Employment Entry Permit, undergoing medical examinations, and submitting required documents to the Immigration Department for visa issuance.

These services ensure compliance with UAE regulations and facilitate smooth business operations, supported by HLB HAMT Management Consultancy (HHMC) expertise in navigating local legal and administrative requirements.